Hints and tips for those organising a Barn Dance

These notes came out of several difficult events, when I realised that I'd been to more band dances than many of my clients!

If you’re planning to run a Barn Dance, and have not done this before, here are a few tips to help you:-

• Ensure that those coming know what they are letting themselves in for! Slippery shoes or high heels may not be a good idea. In addition, you might want to advise the women coming that skirts are probably more comfortable and generally nicer to dance in than jeans, especially if it's a warm evening.
• It’s helpful if there’s a stage, to give the caller a better view of what’s going on, and to prevent over-enthusiastic dancers from crashing into the band.
• The band will usually aim to arrive about 45 minutes before the start of the of the dance, to allow time for setting up. Please ensure that they can get into the hall!
• The band will need a standard 13amp socket for our amplification. We will also need reasonable lighting (so we can see the music), so please ensure that you know where the light switches are.
• Avoid the situation where the dancing is in one room and the seats, drinks etc. are in another. It’s very difficult for the caller if everyone disappears between dances.
• Be aware the Barn Dancing takes up more floor space than disco dancing. Also, a very slippery floor can be dangerous.
• We try to please; if there’s anything that you would particularly like us to play, let us know. But it helps if you can tell us beforehand, so we have time to prepare it.
• We want to arrive at the right place. It will help us greatly if you can send us a map showing the location of the venue, about two weeks before the event.
• Playing for dancing can be thirsty work, particularly for woodwind players. If it’s a “bring your own drinks” event, we would appreciate being warned.
• Barn Dances are fairly informal events, and we dress accordingly. If, however, your event is likely to be formal (e.g. a wedding), please let us know, and we’ll come out smartly dressed.